Know in 3 weeks where your time goes
I walk along with the people who do the work, measure what the manual work costs and map your systems. You get a plan: what to automate, what to do with your systems and in which order. For a fixed price.
- Too much is done by hand
- A system that holds the business back
- AI without guessing
- Summary for management
- Where the time goes
- The systems and my verdict
- Proposals per process
- Order and roadmap
- Appendix: code and security
Examples for a fictional company.
Five pieces, no slide deck
- Summary for management
- Where the time goes
- The systems and my verdict
- Proposals per process
- Order and roadmap
- Appendix: code and security
The plan
What I saw, what it costs and what I propose. One page per process: what happens now, what the system will do, what it yields and how we can go back.
| action | how often | costs |
|---|---|---|
| Retyping hours from the schedule | daily | ± 45 min |
| Assembling quotes in Word | weekly | ± 3 hours |
| Checking invoices for travel hours | monthly | ± 4 hours |
| Answering customer questions by e-mail | daily | ± 30 min |
Candidate list
Which tasks cost time, how often and how long, ranked by what automating them yields.
- replace Planning in Access, built by a former employee
- untangle Hours module with three Excel exports in between
- keep Accounting in Exact Online
- keep Shared mailbox, but link it to the client record
System map
Every system your business runs on, with a verdict: keep, untangle or replace. If you have your own software, its code, architecture and security are examined here too.
Roadmap on one A4
What now, what in three months and what in a year, with what each step yields.
- Where the time goes
- The systems and my verdict
- The proposals, one by one
- Order and next steps
Session
We go through the plan together, with the people it affects.
Examples for a fictional company. Yours will hold your processes and your numbers, and the plan is yours.
Three weeks, from walking along to plan
-
Walk along and measure
week 1I walk along with the people who do the work and record which task happens how often and how long it takes.
-
Map the systems
week 2Which systems there are, who uses them and how data moves from one to the next. With your own software, I read the code too.
-
Plan and session
week 3You get the plan and we go through it together.
- A few half-days walking along with the people who do the work
- Read access to the systems and, if there is your own software, an hour with whoever built it
- An hour and a half in week three for the session
One fixed price, and the plan is yours
fixed price, excl. VAT · 3 weeks
- Five pieces and a session with the people it affects
- Looking and reading only: nothing changes in your systems
- Also without your own software: off-the-shelf packages, Excel and mail count too
- Under confidentiality, with an NDA up front if you like
And afterwards
You are not tied to anything. With the plan you can go four ways.
- Your team picks up the proposals itself.
- I build one proposal, for a fixed price.
- We carry on as technical partners and start straight away with the first process. See the partnership
- If there is software that needs looking after, I keep it running. See maintenance
One person, no agency
I am Mathijs Oggel. I help small and mid-sized companies automate their work and replace the systems that hold them back. Whoever makes the plan can also build it, and will say so when something is better left unbuilt.
Two tracks, one decision
An AI platform handling sensitive personal data had to choose between two tracks. The analysis gave management the basis for that choice.
- One report that underpinned the choice
- Migration plan to EU hosting, with an honest weighing of the options
- Follow-up started on the basis of the findings
Book a thirty-minute call
No obligation. In thirty minutes you know whether an automation plan makes sense. If not, I will say so.
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